Human Resources Coordinator - 12 month contract

Evoke NY/Philly/SF/London

London, England

Human Resources Coordinator - 12 month contract

Evoke is a marketing and advertising agency servicing the healthcare industry. We partner with leading pharmaceutical, biotech, and medical device clients – consistently delivering unparalleled levels of strategic service, creative and technological innovation that build richer and more effective interactions between our clients and their customers. Our goal is to help people navigate the complexities of healthcare by providing a powerfully compelling, unified experience and ultimately, bringing more humanity to healthcare.

Description

We are currently looking for an HR Coordinator, Europe to provide support to a fast-paced Human Resources team on a 12 month contract. The HR Coordinator will be responsible for a wide variety of duties and is an integral part of the team in supporting the day-to-day HR operations and larger business initiatives. The ideal candidate will be flexible and have excellent organisation, communication, and time management skills.

 

Responsibilities:

  • Provide administrative support to Human Resources by maintaining all employee and HR-related records, keeping them updated and legally compliant
  • Respond appropriately to confidential and sensitive information while maintaining a high level of confidentiality at all times
  • Maintain electronic personnel files and HR department files
  • Maintain HR trackers and HRIS databases (Workday and SuccessFactors) with employee information and changes ensuring data is up to date and accurate
  • Assist in the administration of HR programs, including time off, holidays, benefits
  • Manage onboarding for new hires and off-boarding by ensuring that all involved are promptly notified and prepared for their arrivals and departures and all necessary paperwork are completed in a timely manner
  • Administer the payroll processes for each business area liaising with internal and external payroll teams.  This includes collating and inputting information, providing basic calculations relating to pay, adhering to deadlines, checking payroll information is correct and so on
  • Act as a knowledgeable resource to employees and internal support teams. Serve as the first point of contact for all HR related questions and queries, liaising with other members for the HR and stakeholders where necessary
  • Participate in and coordinate basic employee training programs including New Hire Orientation, Manager’s training, and other training programs as necessary
  • Complete ad-hoc reporting requests in support of HR and business initiatives
  • Assist with HR processes such as compensation planning and performance management

 

Qualifications:

  • Bachelor’s degree in a related area preferred
  • Sufficient experience within HR ideally in a similar business field or related area
  • Experience of payroll administration
  • Ability to organise workloads and manage processes across departments and organisations
  • Excellent relationship skills
  • Outstanding written and verbal communications
  • Outstanding organisational and multi-tasking ability with the ability to remain flexible
  • Ability to communicate with all employee levels and knowledge of corporate communication skills
  • Effective problem solving, decision-making, and follow-up skills
  • Intermediate to advanced Microsoft Excel skills (e.g. pivot tables, v-lookup, etc.)
  • Intermediate Word, Outlook, PowerPoint, Office 365, and Adobe Suite skills
  • Experience of HRIS systems, ideally Workday

 

About Evoke

Evoke is a full-service health and wellness agency with a heritage of innovation. The agency has built an outstanding reputation for creating evocative, award-winning marketing platforms that educate, inform, and inspire action. With offices in London, Chicago, New York, San Francisco, Philadelphia and Los Angeles, to name a few, we have a global reach through our agency network.  Evoke is comprised of marketing professionals dedicated to pioneering new and better ways to communicate between brands and people.

It is our goal to provide our people with the best possible support and environment to grow and thrive. Our culture is entrepreneurial – embracing yet not stifling. We work hard because we love what we do. We believe strongly in intelligent innovation.

Evoke provides an exciting and flexible work environment, competitive salaries and outstanding company paid benefits.  

Visit Evoke

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.